Petus Scribe

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Petus Scribe is an AI documentation workspace for veterinary professionals. It transcribes a consultation or your dictated notes, then organises what was said into an editable SOAP draft. You review the transcript and clinical note, correct them, and copy the finished text into your record system.

Use it during a visit, for a recorded dictation afterwards, or with a transcript you already have. Scribe helps prepare documentation; the veterinarian remains responsible for the clinical record.

What Scribe produces

Each note has a transcript and a clinical note. The transcript is the text of the recording. The clinical note arranges source material into the four SOAP sections:

The draft uses information from the transcript. It does not fill gaps with an invented diagnosis, dose or examination finding. A section can remain empty when that information was not documented. You can add your own clinical wording while editing the note.

For example, an owner describing reduced appetite belongs in the history. It does not establish a diagnosis. If you did not dictate your assessment, review the patient and add that assessment yourself before using the note.

Before your first note

Open Scribe in Petus Vet. Scribe has its own paid subscription; your workspace shows the current plan, remaining transcription minutes and plan-management controls. Practice membership and a Scribe subscription are separate.

On first use, review the data policy and AI-processing information. Obtain permission from the people taking part before recording, and confirm the recording-consent control. Your account consent and permission to record a particular conversation serve different purposes.

Choose a quiet position for the microphone. Identify the patient and speakers clearly, and say measurements and units aloud when they belong in the record. Patient name and species are optional note labels, but adding them makes a busy notes list easier to use.

Add a recording or transcript

Record a consultation or dictation

1. Create a note and choose Record.
2. Allow microphone access when your browser asks.
3. Start recording. Use pause and resume for interruptions or conversation that should not be included.
4. Finish recording and let the remaining clips transcribe.
5. Review the transcript before creating the clinical draft.

A longer recording is processed in short, ordered clips. Keep the page open while pending clips finish. You can add another recording to the note when you need to dictate a missing part of the visit.

Upload an audio clip

Choose Upload and select an existing recording. Supported formats include M4A, AAC, MP4, WebM, WAV, MP3 and OGG. Each uploaded clip must be no longer than three minutes and no larger than 4 MB. For a longer consultation, use the recorder or prepare shorter clips in the correct order.

A supported file extension does not guarantee that an unusual audio encoding can be read. If a clip fails, try a standard export in one of these formats and keep your original recording until you have checked the transcript.

Paste a transcript

Choose Paste transcript, enter the text and save your changes. This is useful when you already have a transcript or want to dictate using another tool. Check the patient identity and remove text from other visits before creating the SOAP draft.

Review and finish the note

1. Check the transcript. Correct names, species, speaker attribution, negation, numbers, units and medication wording. A missed “not” can change the meaning of a finding.
2. Create the SOAP draft. Review how the source text has been arranged; an AI-generated structure is not evidence that the content is correct.
3. Edit each section. Complete missing clinical information yourself and remove irrelevant discussion. Check the assessment and plan against the decisions made during the visit.
4. Save changes and mark reviewed. The reviewed state helps distinguish notes you have checked from drafts still needing attention.
5. Copy the result. Copy an individual section or the full clinical note into the appropriate record, then complete that system's review and signing process.

Editing a reviewed note returns it to draft so the changed text can be checked again. Creating a new draft can replace the clinical draft you have edited; read the confirmation before continuing. If you use Reload saved, preserve any unsaved text you still need first.

How Scribe fits with Petus Vet and a practice

Scribe is your documentation workspace within the professional account. Petus Vet also provides access to owner-shared patient history. Petus for Practices has a team's patient visits, clinical episodes and signed records.

A Scribe note marked reviewed is not a signed clinical record. It is not automatically published to the owner's pet record or to the whole practice. When documenting a practice visit, place the reviewed text in the correct clinical episode and follow the practice's signing process. Check the patient again when transferring text.

Scribe's web workflow is available independently of the upcoming Petus consultation network. The native veterinary companion is not available as a general App Store release.

Find previous notes

Your notes list shows patient labels, dates and review state. Search the loaded notes or use the All notes, To review and Reviewed filters. Use Load more when the note you need is older than the current list.

Saved notes are private to their author. Existing notes remain accessible if your subscription lapses, although transcription access depends on the current plan and allowance. Manage the subscription from the Scribe plan controls rather than assuming practice access includes it.

Privacy and interrupted recordings

The consent information explains the services used to transcribe audio and prepare the draft. Review it before using identifiable patient or client information, alongside your practice's own recording policy.

The application server does not retain uploaded audio after transcription. However, the browser can retain unsent recording clips locally so an interrupted session can be recovered. This means “audio is not retained on the server” does not mean “audio never exists on this device.”

Discard unsent audio removes the local recovery material. Download what you need first; discarding a clip cannot recreate its missing transcript. For a persistent problem, contact support with the error and approximate time. Avoid sending patient recordings or identifying clinical details unless support specifically needs them through an agreed channel.